If you send a lot of mail using a franking machine as opposed to stamped mail will reduce your businesses postage costs dramatically. But how do you set up and use these machines? Here’s a guide to the steps involved in getting your business franking underway.
Setting up your franking machine is usually relatively simple. Most machines install themselves, although some will require an engineer to do it for you, this should be free of charge from your machine supplier.
Before using your machine you need to have a supply of envelopes and franking machine ink cartridges. It’s also advisable to do a ‘test run’ and make yourself aware of the machines functions before spending money on franked mail.
The items to be sent will need to be weighed. Some franking machines come with built in scales and will automatically enter the weight if they are manual you will have to enter this yourself.
Select the class of postage and enter any special instructions, such as Air-Mail, using the control panel. You can also choose your company logo at this point.
With the letter facing upwards, feed it into the machine. Depending on the type of machine the letter will automatically feed into the ‘stamp’ or you may have to feed it in manually.
The franked mail will appear out the other side of the machine ready to be posted.
Whether you buy or rent your franking machine you will need a licence from the Royal Mail to use it.
There are a whole range of franking machines available from companies such as Neopost, Francotyp Postalia and Pitney Bowes and compatible franking ink cartridges are now available for all these brands which will reduce your postage costs further.